Skip to main content

Build guide

Bespoke High-End Residential Architect OS

Master project lifecycles, change order logs, permitting checklists, and vendor directories — built on the Universal Base.

For: Photography and video studios, wedding photographers, design studios, music and podcast studios

Linked databases
9
Connections
10
Automatic calculations
10
Ready-made views
24

What it saves you

How the parts work together

  1. Enquiry to booking: Add the client and a project at Enquiry → Send a proposal from your packages → Tick contract signed and issue the retainer
  2. Shoot to delivery: Create deliverables with due dates → Move through the editing queue → Add the gallery link and mark delivered
  3. Get paid: Issue the final invoice → Chase anything in "Overdue"

Databases inside

Clients

Couples, brands and businesses you work with. Booked value and project count roll up from their projects.

7 fields · 2 calculated automatically · linked to Projects & Bookings, Project Lifecycle Board, Change Order Tracker, Design Permitting Checklist, Artisan & Contractor Hub

Views: All clients, By source

Projects & Bookings

Every enquiry through to delivery: date, package, fee, contract and stage. The pipeline and your calendar in one database.

12 fields · 4 calculated automatically · linked to Clients, Packages, Deliverables, Invoices

Views: Pipeline, Shoot calendar, Needs contract, Not fully invoiced

Packages

Your price list. Bookings and revenue per package roll up so you can see which offers actually sell.

7 fields · 2 calculated automatically · linked to Projects & Bookings

Views: Price list

Deliverables

Galleries, edits, albums and files owed to clients with due dates. Anything late is flagged.

7 fields · 1 calculated automatically · linked to Projects & Bookings

Views: Editing queue, Late, Delivery timeline

Invoices

Deposits and final invoices per project with due dates. Overdue payments are listed without opening your bank app.

8 fields · 1 calculated automatically · linked to Projects & Bookings

Views: Unpaid, Overdue

Project Lifecycle Board

A master operations board to coordinate high-end residential architecture projects. Categorize and manage stages from initial conceptual brief to permit approval, site supervision, and final key handover.

7 fields · linked to Clients, Change Order Tracker, Design Permitting Checklist

Views: Studio Project Pipeline, Active Construction Calendar, By Design Phase

Change Order Tracker

A professional change order and cost modification log. High-end residential builds frequently require site changes. Track modification requests, estimated cost impacts, client approval signatures, and contractor sign-offs to protect your studio's liability.

8 fields · linked to Project Lifecycle Board, Clients

Views: Active Changes Review, Pending Client Signatures, By Requested By

Design Permitting Checklist

A regulatory compliance and permit coordinator. High-end builds depend on complex zoning codes, environmental approvals, and local municipality permits. Track filing dates, status, contacts, and key expiration alarms to prevent site shutdowns.

8 fields · linked to Project Lifecycle Board, Clients

Views: Agency Permits Board, Critical Expirations Queue, By Municipal Status

Artisan & Contractor Hub

A luxury contractor and artisan directory. Coordinate structural consultants, specialty stone masons, high-end carpentry shops, and custom glass manufacturers. Track contact details, past ratings, quality certifications, and material lead times.

8 fields · linked to Clients

Views: Verified Craftsmen Directory, Specialty Glazing & Stone, By Specialty Category

You get the finished workspace, not homework.

Buy it once for $29 or get it with your membership, then duplicate it into Notion with every field, link, formula, view and example row already set up.

See Bespoke High-End Residential Architect OS →