Build guide
Bespoke Artisanal Independent Bottler OS
Cask ageing inventories, distillery contracts, cold-filtration bottling logs, and direct club allocations — built on the Universal Base.
For: Restaurants, cafés, bakeries, caterers, food trucks, breweries and private chefs
- Linked databases
- 10
- Connections
- 9
- Automatic calculations
- 11
- Ready-made views
- 24
What it saves you
- Every dish shows its plate cost and food-cost % from its recipe lines
- Change one ingredient price and every dish that uses it updates
- Ingredients below par build your next order list automatically
- Fridge temperatures and checks are logged with who and when
How the parts work together
- Cost a dish: Add the dish and price → Add a recipe line per ingredient with quantity per portion → Read plate cost and food-cost %
- Order: Update stock counts → Open "Order list" grouped by supplier → Create a purchase order and check the invoice on delivery
- Stay safe: Log temperatures twice a day → Record actions for anything "Out of range"
Databases inside
Menu Items
Dishes and drinks with selling price. Plate cost rolls up from recipe lines, so food-cost % and margin are always current.
9 fields · 4 calculated automatically · linked to Recipe Lines, Cask Maturation Inventory, Distillery Relations & Sourcing, Milling, Blending & Bottling Logs, DTC Member Club & Allocations
Views: Menu costing, Over target, By section
Recipe Lines
One row per ingredient per dish, with the quantity used. Line cost = quantity x the ingredient's current unit cost.
6 fields · 2 calculated automatically · linked to Menu Items, Ingredients
Views: By dish
Ingredients
Ingredients with pack size, pack price and stock. Cost per unit is calculated from the pack, and low stock flags itself.
10 fields · 2 calculated automatically · linked to Suppliers, Recipe Lines
Views: Order list, All ingredients
Suppliers
Who you buy from, delivery days and order cut-offs, with the ingredients and orders linked to each.
7 fields · 2 calculated automatically · linked to Ingredients, Purchase Orders
Views: Suppliers
Purchase Orders
Orders to suppliers with totals and delivery status, so you can check what arrived against what was invoiced.
8 fields · linked to Suppliers
Views: Order status, To check
Food Safety Log
Fridge and freezer temperatures, cleaning and opening checks with who did them - your due-diligence record for inspections.
7 fields · 1 calculated automatically
Views: Recent checks, Out of range, Check calendar
Cask Maturation Inventory
A granular cooperage and spirits database to monitor oak maturation types, physical cask volume levels, warehouse microclimates, and historical ABV drawdown rates.
8 fields · linked to Menu Items, Milling, Blending & Bottling Logs
Views: Warehouse Aging Roster, Maturation ABV Audit, By Distillery of Origin
Distillery Relations & Sourcing
A dedicated strategic partner database to coordinate purchasing allocations, cask sourcing budgets, sample quality reports, and active distillery contracts.
8 fields · linked to Menu Items
Views: Distillery Sourcing Contracts, Cask Sample Evaluation Queue, By Region
Milling, Blending & Bottling Logs
A meticulous production and blending database to log bottling batch dates, exact bottle volumes, non-chill filtration parameters, and regulatory label compliance stamps.
8 fields · linked to Cask Maturation Inventory, Menu Items
Views: Production Batch Log, Compliance & Label Quality, By Filtration Style
DTC Member Club & Allocations
A premium member relationship manager to calculate annual purchase allocations, track claimed bottle quotas, monitor total luxury spirits spend, and schedule delivery priorities.
8 fields · linked to Menu Items
Views: Active Member Registry, Allocation Fulfillment Map, By Club Tier
You get the finished workspace, not homework.
Buy it once for $29 or get it with your membership, then duplicate it into Notion with every field, link, formula, view and example row already set up.
See Bespoke Artisanal Independent Bottler OS →