Build guide
Boutique Hotel OS
Room inventory, rate calendar, OTA reconciliation, and housekeeping checklists — on top of the Universal Base modules.
For: Boutique hotels, B&Bs, holiday rentals, Airbnb hosts, glamping and guesthouses
- Linked databases
- 11
- Connections
- 10
- Automatic calculations
- 13
- Ready-made views
- 32
What it saves you
- Nights and booking totals calculate from check-in and check-out dates
- Each room shows its booked nights and revenue without a spreadsheet
- Today's arrivals, departures and turnovers are separate ready-made lists
- Repeat guests and their lifetime value surface automatically
How the parts work together
- Take the booking: Find or add the guest → Create a reservation linked to guest and room → Record channel, rate and deposit
- Arrival day: Open "Arriving today" → Check room status is Ready → Move reservation to Checked in
- Departure & turnover: Collect the balance → Create a turnover task → Log any damage as maintenance
Databases inside
Reservations
Every booking with guest, room, dates, channel and payment. Nights, totals and balance calculate themselves.
18 fields · 6 calculated automatically · linked to Guests, Rooms & Units, Room Inventory, Rate Calendar, OTA Reconciliation, Supplies & Amenities, Turnover Checklist, Ops Compliance Checklist
Views: Occupancy, Arriving today, Departing today, Balance to collect, By status
Rooms & Units
Your rooms with capacity and base rate. Booked nights and revenue roll up from reservations.
9 fields · 3 calculated automatically · linked to Reservations, Housekeeping, Maintenance
Views: Room status, Performance
Guests
Guest profiles with preferences. Stay count and lifetime value roll up so you can recognise returning guests.
9 fields · 3 calculated automatically · linked to Reservations
Views: All guests, Returning guests
Housekeeping
Turnover and deep-clean tasks per room and date, with who did them.
7 fields · 1 calculated automatically · linked to Rooms & Units
Views: Today, By type, Late
Maintenance
Repairs and issues logged against rooms, with cost - so recurring problems and spend are visible.
7 fields · linked to Rooms & Units
Views: Open issues, Spend history
Room Inventory
Authoritative physical room catalog: manage bed configuration, turnover clean status, and guest occupation on a single, shared front-desk dashboard.
9 fields · linked to Reservations
Views: Housekeeping Board, Front Desk Overview, By Bed Configuration
Rate Calendar
Yield management calendar: define seasonal pricing, weekend rates, and minimum length of stay (MLOS) rules to optimize revenue.
9 fields · linked to Reservations
Views: Active Rate Calendar, OTA Markup Sheet, By Cancellation Policy
OTA Reconciliation
OTA channel commission reconciliation: audit online travel agency payouts (Airbnb, Booking.com, Expedia) against your bank deposits to verify net revenue and resolve discrepancies.
10 fields · linked to Reservations
Views: Pending Audits, Monthly Commission Fees, By OTA Channel
Supplies & Amenities
Guest supplies and amenities inventory: monitor linen, toilet amenities, and cleaning items to trigger stock reorders when falling below thresholds.
9 fields · linked to Reservations
Views: Inventory Board, Procurement Required, By Category
Turnover Checklist
Room turnover checklist: standardized, step-by-step cleaning routines for housekeepers to maintain property standards across room types.
8 fields · linked to Reservations
Views: Bathroom Sequence, Critical Inspections, By Area
Ops Compliance Checklist
Safety and safety compliance logs: record recurring tests for water systems, fire safety equipment, and food hygiene to protect your license and guests.
9 fields · linked to Reservations
Views: Overdue Tests, Fire Safety Schedule, By Category
You get the finished workspace, not homework.
Buy it once for $29 or get it with your membership, then duplicate it into Notion with every field, link, formula, view and example row already set up.
See Boutique Hotel OS →