Build guide
Daycare Center OS
Child medical conditions, check-in sheets, growth records, parent details, and activity plans.
For: Home care agencies, childminders and daycares, pet sitters, dog walkers and cleaning services
- Linked databases
- 7
- Connections
- 6
- Automatic calculations
- 7
- Ready-made views
- 15
What it saves you
- Each child with medical needs, allergies, authorised pick-ups and emergency contact - allergies and expiring medication are visible to every room.
- Sign-in and sign-out times per child with who collected - hours attended are calculated for invoicing and ratios.
- Visit hours and charges total per client for invoicing
- Carer checks and certifications count down to renewal
- Incidents are logged with follow-up and never lost in messages
- Care notes and needs are one click from every visit
How the parts work together
- Onboard: Create the client account with rate → Add each person or pet with needs and emergency contact
- Care: Schedule visits on the rota → Carers complete visits with tasks and notes → Log any incident the same day
- Admin: Invoice from "To invoice" → Renew anything in "Checks due"
Databases inside
Clients
Families, residents or pet owners who pay for care, with visit hours and charges rolled up for invoicing.
8 fields · 2 calculated automatically · linked to People & Pets in Care, Visits & Shifts, Children
Views: Accounts, To invoice
People & Pets in Care
The person, child or animal you care for, with needs, routines, medication notes and emergency contacts.
7 fields · linked to Clients, Incidents
Views: All in care, By type
Visits & Shifts
Each visit or shift with carer, hours, tasks done and notes - the daily record families and managers can trust.
9 fields · 1 calculated automatically · linked to Clients, Carers
Views: Rota, Today, By status
Carers
Your team with background checks and training expiry dates. Hours worked roll up from visits for payroll.
6 fields · 2 calculated automatically · linked to Visits & Shifts
Views: Team, Checks due
Incidents
Falls, injuries, near-misses and complaints with actions and sign-off, so nothing is handled only by text message.
8 fields · linked to People & Pets in Care
Views: Open incidents, All incidents
Children
Each child with medical needs, allergies, authorised pick-ups and emergency contact - allergies and expiring medication are visible to every room.
9 fields · 1 calculated automatically · linked to Clients, Daily Register
Views: By room, Medication expiring
Daily Register
Sign-in and sign-out times per child with who collected - hours attended are calculated for invoicing and ratios.
7 fields · 1 calculated automatically · linked to Children
Views: Today, This week
You get the finished workspace, not homework.
Buy it once for $29 or get it with your membership, then duplicate it into Notion with every field, link, formula, view and example row already set up.
See Daycare Center OS →