Build guide
Bespoke Independent Film Production & Director OS
Scene shot lists, script breakdowns, prop inventories, cast & crew call sheets, SAG union rest rules, and real-time department budget trackers — built on the Universal Base.
For: Photography and video studios, wedding photographers, design studios, music and podcast studios
- Linked databases
- 9
- Connections
- 8
- Automatic calculations
- 10
- Ready-made views
- 24
What it saves you
- Enquiry pipeline shows booked value and conversion at a glance
- Deliverables past their promised date are listed automatically
- Invoices overdue for payment surface without checking your bank
- Package popularity and revenue roll up from real bookings
How the parts work together
- Enquiry to booking: Add the client and a project at Enquiry → Send a proposal from your packages → Tick contract signed and issue the retainer
- Shoot to delivery: Create deliverables with due dates → Move through the editing queue → Add the gallery link and mark delivered
- Get paid: Issue the final invoice → Chase anything in "Overdue"
Databases inside
Clients
Couples, brands and businesses you work with. Booked value and project count roll up from their projects.
7 fields · 2 calculated automatically · linked to Projects & Bookings, Scene Shot List & Camera Rig Logs, Script Breakdown & Prop Inventory, Cast & Crew Roster & Call Sheets, Production Budget & Expense Tracker
Views: All clients, By source
Projects & Bookings
Every enquiry through to delivery: date, package, fee, contract and stage. The pipeline and your calendar in one database.
12 fields · 4 calculated automatically · linked to Clients, Packages, Deliverables, Invoices
Views: Pipeline, Shoot calendar, Needs contract, Not fully invoiced
Packages
Your price list. Bookings and revenue per package roll up so you can see which offers actually sell.
7 fields · 2 calculated automatically · linked to Projects & Bookings
Views: Price list
Deliverables
Galleries, edits, albums and files owed to clients with due dates. Anything late is flagged.
7 fields · 1 calculated automatically · linked to Projects & Bookings
Views: Editing queue, Late, Delivery timeline
Invoices
Deposits and final invoices per project with due dates. Overdue payments are listed without opening your bank app.
8 fields · 1 calculated automatically · linked to Projects & Bookings
Views: Unpaid, Overdue
Scene Shot List & Camera Rig Logs
A precision cinematography database to record shot-by-shot specifications, plan camera lenses, document focal distances, link storyboard designs, and log clapperboard details for editorial delivery.
8 fields · linked to Clients
Views: Cinematography Shot List, Director Storyboard View, By Camera Angle/Type
Script Breakdown & Prop Inventory
A detailed narrative logistics database to strip scenes from screenplays, inventory required action props, manage continuity wardrobe, and schedule special effect indicators.
8 fields · linked to Clients
Views: Screenplay Breakdown Ledger, Props & VFX Dashboard, By Time of Day/Setting
Cast & Crew Roster & Call Sheets
A database to manage film talent and crew contracts, track SAG-AFTRA union rest period compliance, distribute daily call sheets, and log dietary or medical safety warnings.
8 fields · linked to Clients
Views: Production Roster, Union Turnaround Audit, By Production Role
Production Budget & Expense Tracker
A strict cinematic cost-accounting database to record expenditures across film departments, manage purchase orders, monitor cash flow, and verify budget variances for executive investors.
8 fields · linked to Clients
Views: Production Expense Ledger, Budget Variance Dashboard, By Department
You get the finished workspace, not homework.
Buy it once for $29 or get it with your membership, then duplicate it into Notion with every field, link, formula, view and example row already set up.
See Bespoke Independent Film Production & Director OS →