Build guide
High-End Interior Design Studio OS
Client pipeline, FF&E sourcing, budget monitors, punch lists, and daily site logs — all running seamlessly on top of your Universal Base.
For: Photography and video studios, wedding photographers, design studios, music and podcast studios
- Linked databases
- 11
- Connections
- 10
- Automatic calculations
- 10
- Ready-made views
- 30
What it saves you
- Enquiry pipeline shows booked value and conversion at a glance
- Deliverables past their promised date are listed automatically
- Invoices overdue for payment surface without checking your bank
- Package popularity and revenue roll up from real bookings
How the parts work together
- Enquiry to booking: Add the client and a project at Enquiry → Send a proposal from your packages → Tick contract signed and issue the retainer
- Shoot to delivery: Create deliverables with due dates → Move through the editing queue → Add the gallery link and mark delivered
- Get paid: Issue the final invoice → Chase anything in "Overdue"
Databases inside
Clients
Couples, brands and businesses you work with. Booked value and project count roll up from their projects.
7 fields · 2 calculated automatically · linked to Projects & Bookings, Project Pipeline & Client Portal, FF&E Sourcing & Procurement, Project Budget & Invoicing, Punch & Snag List, Permitting & Regulatory Tracker, Site Visit & Inspection Logs
Views: All clients, By source
Projects & Bookings
Every enquiry through to delivery: date, package, fee, contract and stage. The pipeline and your calendar in one database.
12 fields · 4 calculated automatically · linked to Clients, Packages, Deliverables, Invoices
Views: Pipeline, Shoot calendar, Needs contract, Not fully invoiced
Packages
Your price list. Bookings and revenue per package roll up so you can see which offers actually sell.
7 fields · 2 calculated automatically · linked to Projects & Bookings
Views: Price list
Deliverables
Galleries, edits, albums and files owed to clients with due dates. Anything late is flagged.
7 fields · 1 calculated automatically · linked to Projects & Bookings
Views: Editing queue, Late, Delivery timeline
Invoices
Deposits and final invoices per project with due dates. Overdue payments are listed without opening your bank app.
8 fields · 1 calculated automatically · linked to Projects & Bookings
Views: Unpaid, Overdue
Project Pipeline & Client Portal
A central database acting as your project cockpit and client portal interface. Track design concepts, floor plan packages, contracts, and sign-offs in one structured view.
9 fields · linked to Clients
Views: Design Roadmap Board, Client Presentation Hub, By Design Phase
FF&E Sourcing & Procurement
A granular catalogue tracking Furniture, Fixtures & Equipment (FF&E). Essential for managing trade pricing, markups, client invoices, lead times, and shipping logistics without spreadsheet errors.
9 fields · linked to Clients
Views: Procurement Roadmap, Client Selection Board, By Category
Project Budget & Invoicing
A macro-financial overview designed to track interior design projects: balance client target budgets, project estimated vs actual purchase values, track draw invoice collection stages, and schedule contractor payouts.
9 fields · linked to Clients
Views: Phase Budgets Overview, Draw Invoices Status, By Invoice Status
Punch & Snag List
A robust site-inspection punch list tracker. Capture construction paint issues, alignment defects, or material chips by room, assign responsible trades, and log resolution approvals.
9 fields · linked to Clients
Views: Active Repairs Board, Cosmetic Punch Sheet, By Room / Area
Permitting & Regulatory Tracker
A compliance registry for project permits: track city building permit statuses, local HOA building guidelines, historic conservation zone rules, and subcontractor general liability insurance expiration dates.
9 fields · linked to Clients
Views: Zoning & Permits Hub, Insurance Expirations, By Category
Site Visit & Inspection Logs
A chronological builder's log for spatial planners. Document site progress, note subcontractor counts, upload weekly execution photos, track client change orders, and catalog designer structural checks.
9 fields · linked to Clients
Views: Weekly Log List, Change Orders Tracker, By Change Orders Issued
You get the finished workspace, not homework.
Buy it once for $29 or get it with your membership, then duplicate it into Notion with every field, link, formula, view and example row already set up.
See High-End Interior Design Studio OS →