Build guide
Luxury Jewelry Studio OS
Gems vault tracking, client ring profiles, CAD revision register, and precious metal log — built on the Universal Base.
For: Tailors, cobblers, jewellers, furniture makers, restorers, bike builders, potters and custom workshops
- Linked databases
- 11
- Connections
- 11
- Automatic calculations
- 14
- Ready-made views
- 28
What it saves you
- Each commission totals its logged hours and material cost into a real job cost
- Profit per job is calculated from quote minus labour and materials
- Balances still owed after deposits are listed in one view
- Jobs close to their promised date are flagged before they are late
How the parts work together
- Quote: Add the customer → Create a commission with specs, quote and promised date
- Make: Record the deposit → Log hours in the work log → Record materials drawn in material use
- Hand over: Move to Ready to collect → Record the final payment → Check profit in "Job profitability"
Databases inside
Commissions
Every custom job from enquiry to collection, with quote, deposit and promised date. Labour and material costs roll up from the logs.
16 fields · 8 calculated automatically · linked to Customers, Work Log, Material Use, Custom Orders Hub, Gems & Diamonds Vault, CAD & Design Register, Precious Metals Log, Bespoke Client Profiles, Bespoke Workshop Schedule
Views: Job board, At risk, Balances owed, Job profitability, Due dates
Customers
Private and trade customers with contact details and lifetime value from their commissions.
7 fields · 2 calculated automatically · linked to Commissions
Views: All customers
Work Log
Hours spent per job and person. Labour value uses the hourly rate so job costing needs no maths.
7 fields · 1 calculated automatically · linked to Commissions
Views: This week, All entries
Materials
Timber, leather, metals, fabric and hardware with stock and cost per unit. Low stock flags itself.
7 fields · 1 calculated automatically · linked to Material Use
Views: Low stock, All materials
Material Use
Materials drawn from stock for each job. Cost = quantity x the material's unit cost, and it rolls up into job costing.
6 fields · 2 calculated automatically · linked to Commissions, Materials
Views: By job
Custom Orders Hub
A dedicated sales pipeline for luxury bespoke jewelry commissions. Manage design stages, budget allocations, deposit flags, and deadline milestones in a visual Kanban board.
8 fields · linked to Bespoke Client Profiles, Commissions
Views: Production Pipeline, Deposit Approvals, By Design Stage
Gems & Diamonds Vault
A secure digital ledger for precious gemstones. Track cut, carat, dimensions, certificate links, and current allocation status to prevent lost material in high-value workshops.
9 fields · linked to Commissions
Views: Vault Stock List, Gem Portfolio by Type, By Stone Type
CAD & Design Register
A precision file manager for jewelry designs. Track version history (v1, v2, v3, final), collect rendering links, and log formal client design approvals before melting precious metals.
8 fields · linked to Commissions
Views: Design Approval Queue, Approved for Production, By Design Version
Precious Metals Log
A material balance ledger for high-value jewelry workshops. Track casting grain, gold sheets, and platinum wire issued to craftsmen, and reconcile it against scrap recovered in weekly sweeps.
7 fields · linked to Commissions
Views: Current Vault Inventory, Workshop Checkout Log, By Metal Type
Bespoke Client Profiles
A high-end CRM tailored specifically for bespoke jewelry salons. Store precise finger measurements (ring sizes), preferred precious metals, metal allergies, significant life anniversaries, and custom order history.
8 fields · linked to Commissions, Custom Orders Hub
Views: Bespoke Client List, Upcoming Anniversaries
Bespoke Workshop Schedule
A production scheduling board for precious metal workshops. Assign tasks to specific craftsmen, track fabrication phases, and enforce formal Quality Control (QC) checks before showroom delivery.
8 fields · linked to Commissions
Views: Workshop Bench Board, Quality Control Desk, By Bench Phase
You get the finished workspace, not homework.
Buy it once for $29 or get it with your membership, then duplicate it into Notion with every field, link, formula, view and example row already set up.
See Luxury Jewelry Studio OS →