Build guide
Mobile Diesel & Heavy Equipment Mechanic OS
Mobile Diesel & Heavy Equipment Mechanic OS: machines and field repairs, connected to customers, sites and quotes - calculations, views and example rows already set up.
For: Cleaners, landscapers, pest control, HVAC, plumbers, electricians, handymen and contractors
- Linked databases
- 8
- Connections
- 8
- Automatic calculations
- 14
- Ready-made views
- 15
What it saves you
- Customer machines with make, serial and hour meter - service is due by engine hours, not just dates.
- Breakdowns fixed on site with fault codes, parts and labour - downtime per machine is easy to report.
- Quotes not answered within 7 days land in a follow-up list
- Completed jobs not yet invoiced are listed at the end of each day
- Recurring service visits calculate their next due date
- Revenue per customer and site rolls up from job history
How the parts work together
- Quote: Add customer and site → Create a quote and mark it Sent → Chase everything in "Chase these"
- Do the job: Schedule a job with site and crew → Record hours, materials and notes on site → Mark Complete
- Bill & rebook: Invoice everything in "To invoice" → Update Last visit on the service plan → Book from "Due soon"
Databases inside
Customers
Homeowners, landlords and businesses with total job value rolled up from their sites and jobs.
7 fields · 2 calculated automatically · linked to Sites, Quotes, Jobs, Recurring Services, Machines
Views: All customers
Sites
Service addresses with access notes and equipment on site. Each site keeps its own job history.
5 fields · 1 calculated automatically · linked to Customers, Jobs
Views: All sites
Quotes
Estimates sent to customers with value and status. Unanswered quotes older than a week flag for follow-up.
6 fields · 1 calculated automatically · linked to Customers
Views: Quote board, Chase these
Jobs
Scheduled work with site, crew, time on site and materials. Completed-but-not-invoiced jobs are listed so nothing goes unbilled.
15 fields · 3 calculated automatically · linked to Customers, Sites, Crew
Views: Schedule, Today, To invoice, By status
Crew
Technicians and helpers with certifications. Jobs assigned and hours roll up for scheduling and pay.
7 fields · 3 calculated automatically · linked to Jobs
Views: Team, Certs expiring
Recurring Services
Contracts and repeat visits with an interval. The next due date is calculated from the last visit so renewals are never missed.
8 fields · 2 calculated automatically · linked to Customers
Views: Due soon, All plans
Machines
Customer machines with make, serial and hour meter - service is due by engine hours, not just dates.
7 fields · 1 calculated automatically · linked to Customers, Field Repairs
Views: Service due, All machines
Field Repairs
Breakdowns fixed on site with fault codes, parts and labour - downtime per machine is easy to report.
8 fields · 1 calculated automatically · linked to Machines
Views: Recent repairs
You get the finished workspace, not homework.
Buy it once for $29 or get it with your membership, then duplicate it into Notion with every field, link, formula, view and example row already set up.
See Mobile Diesel & Heavy Equipment Mechanic OS →