Build guide
Independent Musician Tour OS
Show dates, venue specs, door settlements, merch inventories, tech riders, and rehearsal planners — stacked on your Universal Base.
For: Event and wedding planners, tour operators, touring musicians and festival or venue organisers
- Linked databases
- 10
- Connections
- 9
- Automatic calculations
- 10
- Ready-made views
- 26
What it saves you
- Budget vs actual and variance per event from its budget lines
- Vendor deposits and balances still owed are listed per event
- RSVP counts and dietary needs roll up automatically
- Run-of-show items not yet confirmed are flagged before the day
How the parts work together
- Plan: Create the event with its budget → Add budget lines and link vendors → Record deposits and balance due dates
- Coordinate: Build the run of show → Confirm every item in "Unconfirmed" → Track RSVPs and dietary needs
- Close out: Pay everything in "Payments due soon" → Rate vendors after the event
Databases inside
Events
Each event, tour date or wedding with budget. Spend, balance owed and guest numbers roll up from linked records.
12 fields · 6 calculated automatically · linked to Budget Lines, Run of Show, Guest List, Show & Tour Scheduler, Venue Deals & Promoter Contacts, Ticket Sales & Merch Tracker, Setlist & Rehearsal Planner, Tour Rider & Gear Packing List
Views: By stage, Event calendar, Budget overview
Vendors
Caterers, florists, AV, transport and crew with contacts and rating, plus everything booked with them.
5 fields · 1 calculated automatically · linked to Budget Lines
Views: By category, All vendors
Budget Lines
Every cost per event with estimate, actual, deposit and due date. Variance and balance owed are calculated per line.
10 fields · 3 calculated automatically · linked to Events, Vendors
Views: Payments due soon, Over estimate, All lines
Run of Show
Minute-by-minute schedule per event with owner and confirmation, printable for the day.
6 fields · linked to Events
Views: Timeline, Unconfirmed
Guest List
Invitees with RSVP, party size, dietary needs and table - confirmed headcount rolls up to the event.
7 fields · linked to Events
Views: RSVP board, Dietary needs
Show & Tour Scheduler
Master schedule for all tour stops, including travel days, load-in schedules, soundcheck times, set times, and hotel check-in details. Keeps the entire band and crew aligned on a single mobile-friendly timeline.
10 fields · linked to Events
Views: Tour Itinerary, Daily Sheet, By Status
Venue Deals & Promoter Contacts
A comprehensive CRM and contract vault for all performance venues and promoters. Tracks technical specifications (PA, monitor mix, power), deal terms (flat guarantee, door percentage, vs splits), and contact info to ensure smooth settlements.
10 fields · linked to Events
Views: Venue CRM, Financial Settlements, By Deal Type
Ticket Sales & Merch Tracker
A dedicated sales dashboard to log ticket presales, track guest list allocations, record show-night door walkups, and manage physical merchandise inventory (vinyl, CDs, t-shirts) counts and profits.
9 fields · linked to Events
Views: Sales Dashboard, Revenue Trends
Setlist & Rehearsal Planner
A song catalog and setlist designer. Tracks technical details per song (key, BPM, instrumentation, backing tracks, tuning) and allows drag-and-drop setlist sequencing for different show lengths (e.g., 45-minute festival vs 90-minute headline set).
10 fields · linked to Events
Views: Song Catalog, Live Setlist Builder, By Key / Tuning
Tour Rider & Gear Packing List
A gear management and logistical planning system. Houses your technical rider (stage plot, input list), hospitality rider (catering, towels), tour passenger manifest, and master gear packing checklists divided by flight cases or instruments to ensure no cable or guitar is left behind.
8 fields · linked to Events
Views: Gear Packing Checklist, Stage Input List, By Category
You get the finished workspace, not homework.
Buy it once for $29 or get it with your membership, then duplicate it into Notion with every field, link, formula, view and example row already set up.
See Independent Musician Tour OS →