Build guide
Optical Retail Shop OS
Eyewear frame stocks, lens prescription files, supplier catalogs, client pickup charts, and invoice details.
For: Boutiques, gift shops, specialty stores, florists and small online shops
- Linked databases
- 8
- Connections
- 7
- Automatic calculations
- 13
- Ready-made views
- 18
What it saves you
- Each customer's spectacle prescription with expiry - expired prescriptions are listed for a recall eye test.
- Glasses sent to the lab with frame, lenses and promised date - late jobs and uncollected pairs are listed.
- Margin and markup per product are calculated from cost and price
- Units sold and revenue per product roll up from the sales log
- Products below their reorder point form tomorrow's order list
- Late supplier orders and big-spending customers are one click away
How the parts work together
- Set up: Add products with cost, price and reorder point → Link each product to its supplier
- Daily close: Log sales from the till report → Link regulars as customers
- Weekly buying: Open "Reorder now" grouped by supplier → Raise a purchase order → Chase anything in "Late orders"
Databases inside
Products
Your catalogue with cost, price and stock. Units sold, revenue and margin are calculated from linked sales.
13 fields · 4 calculated automatically · linked to Suppliers, Sales Log, Lab Orders
Views: Catalogue, Reorder now, Best sellers, Shelf gallery
Sales Log
Sales by product and day, from the till export or typed in at close. Totals feed product revenue and customer spend.
8 fields · 1 calculated automatically · linked to Products, Customers
Views: This week, By channel, Sales calendar
Customers
Regulars and trade accounts with total spend rolled up from sales - your shortlist for events, previews and thank-yous.
8 fields · 2 calculated automatically · linked to Sales Log, Prescriptions
Views: Top customers, Trade accounts
Suppliers
Makers and wholesalers with terms and lead times. Spend and product count roll up automatically.
8 fields · 2 calculated automatically · linked to Products, Purchase Orders
Views: All suppliers
Purchase Orders
Orders placed with suppliers, expected dates and totals. Late orders flag themselves.
7 fields · 1 calculated automatically · linked to Suppliers
Views: Incoming, Late orders
Promotions & Events
Sales, pop-ups and launches with dates, budget and results so you can repeat what works.
8 fields · 1 calculated automatically
Views: Promo calendar, Results
Prescriptions
Each customer's spectacle prescription with expiry - expired prescriptions are listed for a recall eye test.
7 fields · 1 calculated automatically · linked to Customers, Lab Orders
Views: Recall due, All prescriptions
Lab Orders
Glasses sent to the lab with frame, lenses and promised date - late jobs and uncollected pairs are listed.
8 fields · 1 calculated automatically · linked to Prescriptions, Products
Views: By status, Late jobs
You get the finished workspace, not homework.
Buy it once for $29 or get it with your membership, then duplicate it into Notion with every field, link, formula, view and example row already set up.
See Optical Retail Shop OS →