Build guide
Rubbing & Inkstone OS
Ink rubbing archives, rare inkstone catalogs, paper & silk restoration logs, museum loan contracts, and vault climate records.
For: Tailors, cobblers, jewellers, furniture makers, restorers, bike builders, potters and custom workshops
- Linked databases
- 6
- Connections
- 5
- Automatic calculations
- 14
- Ready-made views
- 14
What it saves you
- Each commission totals its logged hours and material cost into a real job cost
- Profit per job is calculated from quote minus labour and materials
- Balances still owed after deposits are listed in one view
- Jobs close to their promised date are flagged before they are late
How the parts work together
- Quote: Add the customer → Create a commission with specs, quote and promised date
- Make: Record the deposit → Log hours in the work log → Record materials drawn in material use
- Hand over: Move to Ready to collect → Record the final payment → Check profit in "Job profitability"
Databases inside
Commissions
Every custom job from enquiry to collection, with quote, deposit and promised date. Labour and material costs roll up from the logs.
16 fields · 8 calculated automatically · linked to Customers, Work Log, Material Use, Rubbing Archives & Inkstones
Views: Job board, At risk, Balances owed, Job profitability, Due dates
Customers
Private and trade customers with contact details and lifetime value from their commissions.
7 fields · 2 calculated automatically · linked to Commissions
Views: All customers
Work Log
Hours spent per job and person. Labour value uses the hourly rate so job costing needs no maths.
7 fields · 1 calculated automatically · linked to Commissions
Views: This week, All entries
Materials
Timber, leather, metals, fabric and hardware with stock and cost per unit. Low stock flags itself.
7 fields · 1 calculated automatically · linked to Material Use
Views: Low stock, All materials
Material Use
Materials drawn from stock for each job. Cost = quantity x the material's unit cost, and it rolls up into job costing.
6 fields · 2 calculated automatically · linked to Commissions, Materials
Views: By job
Rubbing Archives & Inkstones
A database for collectors and conservators of East Asian ink rubbings (拓片) and rare inkstones. Tracks dynastic age, stone stele source, mounting condition, paper/silk restoration steps, and vault climate levels.
9 fields · linked to Commissions
Views: Collection Catalog, Restoration Workshop Desk, By Item Category
You get the finished workspace, not homework.
Buy it once for $29 or get it with your membership, then duplicate it into Notion with every field, link, formula, view and example row already set up.
See Rubbing & Inkstone OS →