Build guide
Toy & Picture Book Rental Library OS
Toy & Picture Book Rental Library OS: library items and loans, connected to products, sales log and customers - calculations, views and example rows already set up.
For: Boutiques, gift shops, specialty stores, florists and small online shops
- Linked databases
- 8
- Connections
- 6
- Automatic calculations
- 13
- Ready-made views
- 18
What it saves you
- Toys and books with age range, condition and times borrowed - most-loved items and those needing cleaning are easy to find.
- Each loan with family, items and due date - overdue loans and reminder messages are one view.
- Margin and markup per product are calculated from cost and price
- Units sold and revenue per product roll up from the sales log
- Products below their reorder point form tomorrow's order list
- Late supplier orders and big-spending customers are one click away
How the parts work together
- Set up: Add products with cost, price and reorder point → Link each product to its supplier
- Daily close: Log sales from the till report → Link regulars as customers
- Weekly buying: Open "Reorder now" grouped by supplier → Raise a purchase order → Chase anything in "Late orders"
Databases inside
Products
Your catalogue with cost, price and stock. Units sold, revenue and margin are calculated from linked sales.
13 fields · 4 calculated automatically · linked to Suppliers, Sales Log
Views: Catalogue, Reorder now, Best sellers, Shelf gallery
Sales Log
Sales by product and day, from the till export or typed in at close. Totals feed product revenue and customer spend.
8 fields · 1 calculated automatically · linked to Products, Customers
Views: This week, By channel, Sales calendar
Customers
Regulars and trade accounts with total spend rolled up from sales - your shortlist for events, previews and thank-yous.
8 fields · 2 calculated automatically · linked to Sales Log, Loans
Views: Top customers, Trade accounts
Suppliers
Makers and wholesalers with terms and lead times. Spend and product count roll up automatically.
8 fields · 2 calculated automatically · linked to Products, Purchase Orders
Views: All suppliers
Purchase Orders
Orders placed with suppliers, expected dates and totals. Late orders flag themselves.
7 fields · 1 calculated automatically · linked to Suppliers
Views: Incoming, Late orders
Promotions & Events
Sales, pop-ups and launches with dates, budget and results so you can repeat what works.
8 fields · 1 calculated automatically
Views: Promo calendar, Results
Library Items
Toys and books with age range, condition and times borrowed - most-loved items and those needing cleaning are easy to find.
6 fields · linked to Loans
Views: By age, Needs attention
Loans
Each loan with family, items and due date - overdue loans and reminder messages are one view.
7 fields · 2 calculated automatically · linked to Customers, Library Items
Views: Out now, Overdue
You get the finished workspace, not homework.
Buy it once for $29 or get it with your membership, then duplicate it into Notion with every field, link, formula, view and example row already set up.
See Toy & Picture Book Rental Library OS →