Build guide
Wedding Photo Studio OS
Client timelines, package deposits, edit progress, and contract index — stacked on Universal Base modules.
For: Photography and video studios, wedding photographers, design studios, music and podcast studios
- Linked databases
- 10
- Connections
- 9
- Automatic calculations
- 10
- Ready-made views
- 28
What it saves you
- Enquiry pipeline shows booked value and conversion at a glance
- Deliverables past their promised date are listed automatically
- Invoices overdue for payment surface without checking your bank
- Package popularity and revenue roll up from real bookings
How the parts work together
- Enquiry to booking: Add the client and a project at Enquiry → Send a proposal from your packages → Tick contract signed and issue the retainer
- Shoot to delivery: Create deliverables with due dates → Move through the editing queue → Add the gallery link and mark delivered
- Get paid: Issue the final invoice → Chase anything in "Overdue"
Databases inside
Clients
Couples, brands and businesses you work with. Booked value and project count roll up from their projects.
7 fields · 2 calculated automatically · linked to Projects & Bookings, Client & Wedding Timeline, Packages & Deposits, Edit & Delivery Tracker, Shot List Library, Contract Template Index
Views: All clients, By source
Projects & Bookings
Every enquiry through to delivery: date, package, fee, contract and stage. The pipeline and your calendar in one database.
12 fields · 4 calculated automatically · linked to Clients, Packages, Deliverables, Invoices
Views: Pipeline, Shoot calendar, Needs contract, Not fully invoiced
Packages
Your price list. Bookings and revenue per package roll up so you can see which offers actually sell.
7 fields · 2 calculated automatically · linked to Projects & Bookings
Views: Price list
Deliverables
Galleries, edits, albums and files owed to clients with due dates. Anything late is flagged.
7 fields · 1 calculated automatically · linked to Projects & Bookings
Views: Editing queue, Late, Delivery timeline
Invoices
Deposits and final invoices per project with due dates. Overdue payments are listed without opening your bank app.
8 fields · 1 calculated automatically · linked to Projects & Bookings
Views: Unpaid, Overdue
Client & Wedding Timeline
Central hub for each wedding booking: couple contacts, venue logistics, ceremony milestones, linked shot lists, and gallery delivery dates.
10 fields · linked to Clients
Views: Active Bookings, Upcoming Weddings, Client Hub, By Status
Packages & Deposits
Financial clarity per booking: track packages, booking retainers, and balance due dates without a full accounting stack.
9 fields · linked to Clients
Views: Revenue Pipeline, Unpaid Balances, By Status
Edit & Delivery Tracker
Post-production pipeline: monitor photosets from initial memory card import through culling, retouching, client proofing, and final digital delivery.
9 fields · linked to Clients
Views: Editing Kanban, Delivery Deadlines, By Status
Shot List Library
Photoshoot shot lists: reusable checklists of must-have poses, angles, and group combinations by ceremony type and cultural requirements.
9 fields · linked to Clients
Views: Must-Have Poses, Prep Checklist, By Category
Contract Template Index
A controlled index for wedding photography agreement versions: master service agreement, package addenda, model release, second-shooter agreement, and cancellation/reschedule clauses. Store reviewed documents as links and track when each version was last approved.
8 fields · linked to Clients
Views: Reviewed Documents, Needs Review, By Document Type
You get the finished workspace, not homework.
Buy it once for $29 or get it with your membership, then duplicate it into Notion with every field, link, formula, view and example row already set up.
See Wedding Photo Studio OS →