Build guide
Bespoke Vineyard & Winery OS
Vineyard plots, harvest sugar checks, oak barrel tracking, and wine club shipments — built on the Universal Base.
For: Market gardens, flower farms, apiaries, mushroom growers, nurseries, orchards and small vineyards
- Linked databases
- 11
- Connections
- 10
- Automatic calculations
- 8
- Ready-made views
- 28
What it saves you
- Expected harvest date calculates from sowing date and days to maturity
- Yield and revenue roll up per planting and per plot
- Inputs below their minimum form a shopping list
- Issues spotted in observations stay open until resolved
How the parts work together
- Plan the season: List plots → Add plantings with sowing date and days to maturity → Check the season timeline
- Grow & watch: Log observations after every walk-round → Close issues when resolved
- Harvest & sell: Record each harvest with weight and price → Compare revenue per planting at season end
Databases inside
Plots & Units
Beds, fields, hives, tunnels or grow rooms with size. Plantings, harvest weight and revenue roll up per plot.
6 fields · 2 calculated automatically · linked to Plantings & Batches, Observations, Vineyard Block Registry, Harvest & Lab Logs, Fermentation & Barrel Tracker, Tasting Room & Events, Wine Club & DTC Sales, Winery Compliance Checks
Views: All plots, By type
Plantings & Batches
Each sowing, planting, colony or batch with its expected harvest date. Yield and revenue roll up from harvest records.
10 fields · 4 calculated automatically · linked to Plots & Units, Harvests
Views: Season timeline, By stage, Ready within 2 weeks
Harvests
Each pick, cut or extraction with weight, grade and value - the basis for yield and revenue per crop.
7 fields · 1 calculated automatically · linked to Plantings & Batches
Views: Recent harvests, Harvest calendar
Inputs & Supplies
Seed, compost, feed, spawn, jars and treatments with stock and cost. Items below minimum flag for reorder.
7 fields · 1 calculated automatically
Views: Reorder list, All inputs
Observations
Pest, disease, weather and inspection notes per plot, kept open until resolved - your season-to-season memory.
7 fields · linked to Plots & Units
Views: Open issues, All observations
Vineyard Block Registry
A master database for agricultural block management. Track planting years, vine counts, irrigation schedules, disease notes, and ripeness stages to optimize harvest dates.
9 fields · linked to Plots & Units, Harvest & Lab Logs
Views: Ripeness & Veraison, Vineyard Master List, By Grape Variety
Harvest & Lab Logs
A laboratory logbook for vinification quality control. Track sugar depletion (Brix), active acidity, sulfur levels, temperature curves, and yeast allocations to ensure stable fermentations.
9 fields · linked to Vineyard Block Registry, Plots & Units
Views: Active Fermentations, Finished Batches Ledger
Fermentation & Barrel Tracker
A cellar management system for wooden barrel stock. Track oak origins (French/American), cooperages, toast profiles, racking dates, topping schedules, and current blend contents.
9 fields · linked to Plots & Units
Views: Oak Cellar Inventory, Topping & Maintenance, By Wood Type
Tasting Room & Events
A reservation and hospitality calendar for winery tasting rooms. Coordinate tourist flows, cellar visits, pour flight menus, staff shifts, and track tasting-to-club conversion rates.
9 fields · linked to Plots & Units
Views: Today's Tastings Calendar, VIP Guest List, By Flight Tier
Wine Club & DTC Sales
A direct-to-consumer (DTC) wine club release manager. Catalog member profiles, tier allocations (3/6/12 bottles), preferred wine varieties, shipment packing logs, and track lifetime customer value.
9 fields · linked to Plots & Units
Views: Seasonal Release Board, Active Member Directory, By Club Tier
Winery Compliance Checks
A compliance registry for high-risk wine production regulations. Track label approvals (COLA/EU), excise tax filing deadlines, FDA facility renewals, water board requirements, and internal cellar safety audits.
8 fields · linked to Plots & Units
Views: Upcoming Deadlines, Approved Permits Log, By Authority Agency
You get the finished workspace, not homework.
Buy it once for $29 or get it with your membership, then duplicate it into Notion with every field, link, formula, view and example row already set up.
See Bespoke Vineyard & Winery OS →